Preparing your Office for a Move
Moving into a new office is a time consuming task and can be very stressful. By preparing your office in advance, you can reduce the stress involved by hiring a professional office moving company. Hiring the right office moving company and having your origin and destination prepared on moving day will help the move go as smoothly as possible and keep the cost of moving your office down.
Try to plan your move so that it does not interfere with work hours. Many office movers will be available on weekends to accommodate your business’ needs, and there are a lot of major cities that will not allow you to move on weekdays to traffic issues. This should also allow a few extra days to properly prepare the office and take care of last minute details outside regular business hours. Your employees can leave the office prepared for the move at the end of one day, and return to a work-ready office on the next week.
In order to ensure as little office down-time as possible, start preparing your office team in advance. On the day of the move all personal items and office materials should have been packed away, all computers are disconnected and properly labeled. Any critical files or documents should be packed and stored separately, and moved by you, your IT team or one of your trusted employees, to lower the risk of unforeseen problems.
Creating an advanced layout for your new office will allow the office movers to proceed quickly with delivery and setup of your new location. Make sure you clearly label all boxes and computers, as well as have a plan in mind for where they will be placed on delivery day.
When choosing an office moving company, make sure you check that they have all legal requirements, such as Department of Transport (USDOT) and Motor Carriers’ (MC) licenses. Make sure you ask for references and check any feedback on the company before making your decision to ensure that your office is well taken care of during the move.
In case of any unforeseen problems, make sure that you have talked to your insurance company about what is covered, as well as talking to the office transport company about their insurance coverage. This is particularly important if you are moving expensive electronics or machinery that are essential to your business.
If you properly prepare your office and office staff for moving and find a great office relocation company, your move should go smoothly and your business can get back up in running with little to no interruption.