Preparing an Office before Moving
If your company is moving to a new space, uShip offers an excellent resource for locating professional office moving services, saving businesses 50 percent or more. We've included some helpful tips below to make your office move a speedy and stress-free experience.
For an accurate quote, be sure to indicate on your uShip listing all of the items that will be moved. Weight and dimensions of chairs, desks and appliances are especially important, because these measurements will allow the transport provider to estimate how long a move will take, and the labor required to complete the move.
Feedback is always the best resource when evaluating office movers, so be sure to look through the comments of past customers. You should also verify the all the legal requirements of the moving company, including operating authority and licensing of every transporter.
Above all, the most important preparation is to communicate directly with the moving company. Clarify the timing and size of your move -- ask questions, understand when and how the move will take place, and find out exactly how you should organize the contents of your office.
To ensure the move goes as smoothly as possible, ask employees to pack away all office materials and personal items. Any critical files or documents and fragile personal items should be transported in your care.
Create a layout for your new office space, and make labels for each section of your office. An effective labeling system is essential -- if movers know where to place items, your move will be much more efficient.
Lastly, check with your insurance company to understand what is covered in the event of an accident in the course of your move. The office transport company should have their own insurance coverage, so find out how much liability is included and what is covered. If your movers will be handling expensive electronics or special machinery, insurance coverage is especially important.
With some preparation of your office and effective communication with your moving company, you can ensure your business will be back up to speed in no time.